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Governance

2026 Annual General Meeting

Agenda, prior-year minutes for approval, and open board positions for West Jasper Sherwood Community League members.

Thursday, April 30, 2026

WJSCL Community Hall

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Agenda

2026 meeting schedule

  • 5:30pm

    Doors Open

  • 6:00pm

    Dinner Served

  • 6:45pm

    Greetings & President's Report

  • 6:50pm

    Stakeholder Presentations

    • Reed Clarke (Ward Nakota Isga Councilor)
    • Zeshan (ZKXP Innovation Inc.) – Web App Presentation
    • Pam (JPFRC - PAKC)
    • Alex (Overtime Athletics) – Sports Spectacular!
    • Greg (Shōgun Brazilian JiuJitsu)
  • 7:08pm

    Vote to Approve 2025 AGM Minutes

  • 7:10pm

    Financial Report & Vote

  • 7:22pm

    Election of New Board Members

  • 7:35pm

    Meeting Concludes

Prior year

Minutes from 2025 AGM

For review and approval during the 2026 meeting.

  • Call to Order: 6:45pm
  • Quorum: Reached
  • Approvals:
    • Membership voted to approve 2024 AGM minutes.
    • 2024 Financials approved by members.
  • Board Elections (2025):
    • Michael Cervantes: Programs Director
    • Mark Sturmy: Facilities Director
    • Levi Wild: Communications Director
    • Brennan James: Promoted from Member at Large to Vice President
    • Andre Quesnelle: Community Development and Sustainability Director
  • Adjournment: 7:40pm
Elections

Open board positions (2026 elections)

The following positions are currently available for election.

Secretary — Executive position

  • Records minutes for all board meetings and maintains governance documents.
  • Ensures the League operates transparently and in good faith.
  • Coordinates meeting agendas with the President.
  • Maintains records, including meeting minutes and legal documents.

Treasurer — Apprentice

  • Manages the League’s financial transactions, including issuing cheques and deposits.
  • Ensures budgets are balanced and arranges audits.
  • Provides financial reports to the board regularly.
  • Acts as a signing authority and supervises the bookkeeper.
  • Maintains accurate financial records.

Membership Director

  • Leads strategic planning and execution of initiatives to grow and retain League membership.
  • Develops policies and strategies to enhance member engagement.
  • Coordinates with events, programs, and communications to ensure a strong membership experience.
  • Manages and optimizes the membership database.
  • Implements outreach initiatives to attract new members and build a strong community presence.

Communications Director

  • Develops and oversees the League’s communication strategy and public outreach.
  • Manages all communication channels, including website, social media, and print materials.
  • Ensures consistent messaging and branding across all platforms.
  • Acts as the public liaison and maintains professional, effective messaging.
  • Supports community engagement by facilitating clear and timely communication.